Berry Creek HOA Board Meeting

November 8, 2021 at 6:00 pm

Berry Creek Clubhouse

Members Present: Brandon Halcomb, Kathy Anderson, Nedra Segal, Chris Norwood, Nancy Cooper, Trevor Davenport, Sara Arens, Pat Kennedy, Bryan Brockbank

Approval of previous minutes: Trevor motions to approve the October meeting minutes.  Bryan seconds.  All in favor, none opposed. 

Comments from guests: none

President’s Report/ Maintenance Report:

  • Clubhouse Staining: We are on the list to get the outside of the clubhouse stained.  We are coordinating with their schedule and the weather. 
  • Neighborhood Issues:
    • The bushes on Palmetto have been cleared
    • The trailer on Savannah has been moved

Finance Report:

                Monthly Financial Summary:

  • No unusual expenses.
  • Invoices for 2022 Dues will be sent out the day before Thanksgiving.  They are due January 1.  They are considered late, and will incur a late fee on March 1. 
  • Nedra motions to approve the November financial statement.  Chris seconds.  All in favor, none opposed.  

Committee Reports

                Social Committee: no report

                Welcome Committee: no report

Old Business

                Annual meeting              

  • Annual meeting will be 11/15 at 6:00.
  • Sara will send reminder in email and the newsletter. Brandon will provide a google meet link for a virtual option. 

Drainage behind Garden Homes/Cypress Mill

  • Received an estimate of $3000 from Wynn Landscaping. 
  • Brandon will contact Mike (new construction on 19th) to ensure that the drainage plans work with the new construction/timeline.
  • Pat motions to approve plans to use Wynn Landscaping work on the drainage.  Nedra seconds.  All in favor, none opposed. 

New Business

                Kids Christmas party

  • Holiday party will be 12/11 at 2:00 in the clubhouse.
  • Hugh Merrill will come as Santa.  His fee is by donation.  The board agrees to donate $150 to him. 
  • Sara will send an evite to get an estimate of guests to plan for craft and food items. 

2022 Capital improvements/2022 Proposed budget:

  • Brandon shared the 2022 Improvements/Budget and these will be presented at the annual meeting. 
  • Regular expenses are the same, except for an increase in expenses for pool chemicals. 
  • Ideas shared for capital improvements: another sunshade at the pool or playground, add a keycard system at the pool/fitness room
  • Pat motions to approve the 2022 proposed budget.  Trevor seconds.  All in favor, none opposed.         

Adjourn: Bryan motions to adjourn at 6:39pm.  Trevor seconds.  All in favor, none opposed.