Berry Creek HOA Board Meeting

June 10, 2024 at 6:00 pm

Berry Creek Clubhouse

Members Present: Brandon Halcomb, Kathy Anderson, Trevor Davenport, Pat Kennedy, Nedra Segall, David Carter, Bryan Brockbank, Nancy Cooper

Members Absent:  Sara Arens, Jared Starks

Approval of previous minutes:  No minutes available from May

Guests Present:  Ethan & Meredith Collvins  3004 Wellington Dr

Comments from Guests:  Ethan & Meredith are asking the board to approve their business to operate  on the BC common property.  They own Party Favor (bouncy house business).  Pat discussed the guidelines in place regarding commercial activity on BC common property.  It is not allowed.   The only way it would be allowed is if it is a Berry Creek HOA sponsored event.

President’s Report/Maintenance Report

  • Lawn care:  Pinstripe to trim trees on 19th St and at both entrances
  • Pool filter sand was replaced
  • Sprinkler system has been serviced

Finance Report-Monthly Financial Summary      

  •  Bryan motions to approve financial reports; Trevor seconds.  All in favor.

Committee Reports

  • Social Committee:  Plans for a July 4th party were discussed.  It will be July 5th.   The Board approved $500 for party expenses.  The board also approved the bouncy house to be set up for the party.  Sarah Davenport will begin planning the party.
  • Welcome Committee: no updates

Old Business

  • Pool Shade:  Brandon will get it ordered
  • Pavers for patio/shade area:  Brandon will get them ordered
  • Termites:  Peak Pest Control quote:  $450-$600 for 1 time spot treatment; bait system $1300  for all around the clubhouse.  Then, an annual service for $265 per year.  No decision was made.  Trevor will get a second quote from another company.

New Business

  • Playground mulch:  Brandon will get estimate from Pinstripe
  • AC for fitness room:  Trevor will ask Jared to get a quote for a mini-split unit from Starks Pro Mechanical.
  • Members resigning:  Pat Kennedy reported that he will resign at the end of his term (Nov 2024).  Bryan Brockbank is also resigning effective immediately.  He is moving to another state.

Adjourn

  • Bryan motions to adjourn; Trevor seconds.  All in favor.