Berry Creek HOA Board Meeting

January 14, 2019 at 7:00pm

Berry Creek Clubhouse

Members Present: Brandon Halcomb, Nancy Cooper, Rick Dearinger, Don Hansen, Lyle Testerman, Sara Arens, Pat Kennedy, Nedra Segall

Approval of previous minutes: Approval of December minutes.  Lyle motions to accept, Nedra seconds.  All in favor, none opposed.

Comments from guests: None

President’s Report:

  • Clubhouse fireplace has been repaired.  The on/off switch is located inside the screen.  The chimney was also inspected. 

Maintenance Report:

  • A set of hooks has been requested in the exercise room. 

Finance Report:

  • Nancy has posted the monthly report and the CPA reports on-line. 

Committee Reports

               Social Committee:

  • Sara will post neighborhood garage sale dates in the newsletter. 
    • Sara is stepping down as the social committee chair.  Nancy will continue to coordinate game lunches and other adult events.  A new chair will be needed to organize family events for Easter, Halloween, and Christmas. Sara will create a new sign up genius for neighborhood committees. 

               Welcome Committee        

  • One new resident was visited on Montera. 

Old Business

  • Fall landscaping:
    • Landscaping will begin in a few weeks.  1 tree and benches will be put near the playground.  2 trees will be planted at entrance island and one at gatehouse.  Total landscaping cost is $2542.  Nedra motions to approve landscaping budget, Rick seconds.  All in favor, none opposed. 
  • Fitness Equipment Repair
    • Fitness repair estimate presented at the December meeting.  Sara motions to approve $740 to repair fitness room equipment.  Nedra seconds.  All in favor, none opposed. 

New Business

  • Vote to invest 2018 reserve:
    • Suggested idea to invest the $15,000 reserve fund from 2018 so that it can earn interest.  
    • Pat motions to invest the money in a 1 year CD.  The board suggests using Bank First, since the HOA account is with them.  Nedra seconds.  All in favor, none opposed. 
  • Reimbursement for SMORE subscription:
    • Sara requests a reimbursement for the website subscription used to make the neighborhood newsletters.  Requested amount is $79 for the year. 
    • Nedra motions to approve reimbursement for previous year, and future expenses.  Don seconds.  All in favor, none opposed. 
  • Election of new officers:
    • New by-laws require 5-11 board members to be appointed.
    • Brandon will contact board members not present to see if they are still interested in board positions.
    • After our February meeting, we will check to see if any other residents are interested in positions.
    • Current positions:
      • President: Nancy nominates Brandon Halcomb.  Don seconds.  Brandon accepts nomination.  All in favor, none opposed. 
      • Vice-President: Don nominates Nedra Segall.  Pat seconds.  Nedra accepts nomination.  All in favor, none opposed. 
      • Secretary: Nedra nominates Sara Arens.  Don seconds.  Sara accepts nomination.  All in favor, none opposed. 
      • Treasurer: Nedra nominates Nancy Cooper.  Don seconds.  Nancy accepts nomination.  All in favor, none opposed. 

Adjourn:

Lyle motions to adjourn at 7:06pm, Sara seconds.  All in favor, none opposed.