Berry Creek HOA Board Meeting

December 12, 2022 at 6:00 pm

Berry Creek Clubhouse

Members Present: Pat Kennedy, Brandon Halcomb, Kathy Anderson, Sara Arens, Nancy Cooper, Scott Billings, Trevor Davenport            

Approval of previous minutes: Kathy motions to accept November meeting minutes, Trevor seconds.  All in favor, none opposed.

Comments from guests: no guests           

President’s Report/Maintenance Report:

  • Fitness equipment has been serviced.
  • Matt Marshall is giving us an estimate for electrical at the east entrance.
  • The pecan grove and the east entrance have been cleaned up by the landscapers.
  • Rugs were purchased the entrances of the clubhouse.  Slipping on the clubhouse floor was a concern shared at the general meeting. 

Finance Report

  • Expenses this month included: real estate taxes, tree limb removal by Nate’s, and holiday parties ($585 for family party, $476 for adult party).
  • 1 HOA 2022 due is still outstanding. 
  • 2023 dues were mailed out after Thanksgiving.

Committee Reports

  • Social Committee:
    • Holiday parties were a success.  We had about 18 kids at the family party and leftover gifts/treats were delivered to other kids in the neighborhood.  Around 29 adults attended the evening party.
    • Notes for next year: Include a start time on the adult invitation if there is a meal, so it does not seem like a drop in.
  • Welcome Committee:
    • A new family has moved in on Ashton.

Old Business

  • Annual Meeting on November 14th was lightly attended. 
  • Water Leak:
    • Resident’s insurance is not going to pursue damages from the HOA.

New Business

  • Lawn Care Contract
    •  Pinstripe has provided an estimate that is the same as 2022 ($25,000 for annual services).  There may be a slight charge if the price of mulch costs more than estimated.
    • If we choose to go with them again, the new contract would begin February 1, 2023. 
    • Pat motions to approve Pinstripe services for the next year, Trevor seconds.  All in favor, none opposed.
  • 2023 Board  Positions
    • President: Nancy motions for Brandon Halcomb to be president.  He accepts.  All in favor, none opposed. 
    • Vice President: Sara motions for Trevor Davenport to be vice president.  He accepts.  All in favor, none opposed. 
    • Secretary: Nancy motions for Sara Arens to be secretary.  She accepts.  All in favor, none opposed. 
    • Treasurer: Trevor motions for Kathy Anderson to be treasurer.  She accepts.  All in favor, none opposed. 


  • Trevor motions to adjourn at 6:33pm, Kathy seconds.  All in favor, none opposed.